2025 QTEL Summer Institutes FAQs

What’s included in the registration fee?

Your registration fee covers initial registration, designated materials, and breakfast and lunch as specified in the event agenda. It’s a comprehensive package to ensure you get the most out of your participation for the entire week.

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What does the registration NOT cover? 

Your registration does not cover your travel to and from the institute location, lodging, and/or any other expenses required to attend the institute outside of the regular five-day institute hours of learning, 8 a.m. to 3:30 p.m.

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Do I need to book for my own hotel and transportation?

Yes, you will be responsible for your own airfare, lodging, and any transportation you require to and from the airport in addition to any local travel you may desire. WestEd has discounted room rates with the following hotels. You can also use the links provided on the registration forms to book your rooms.

 

• O’ahu, HI
  Ala Moana Honolulu by Mantra
  Book your stay here.
  The cut-off date for making room reservations is May 8, 2025.
   

• Santa Cruz, CA
  Chaminade Resort & Spa
  Book your stay here.
  The cut-off date for making room reservations is June 27, 2025.

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Can I get a refund if I need to cancel my registration?

Please reference our website for the complete cancellation and refund policy, but the cancellation policies are as follows:

 

• O’ahu, HI
  Received on or before: April 7, 2025: 100% of tuition refunded
  Received on or before: April 21, 2025: 75% of tuition refunded
  Received on or before: May 26, 2025: 50% of tuition refunded
  After May 26, 2025: We will not be able to refund tuition.
   

• Santa Cruz, CA
  Received on or before: May 26, 2025: 100% of tuition refunded
  Received on or before: June 9, 2025: 75% of tuition refunded
  Received on or before: July 7, 2025: 50% of tuition refunded
  After July 7, 2025: We will not be able to refund tuition.

 

Can I transfer my registration to someone else?

Yes, you can transfer your registration to another person. Please contact qtel@wested.org for assistance with the transfer process. Keep in mind that transfer requests must be submitted 2 weeks prior to the event.

 

Is there a deadline for registration?

The dates on the cancellation policies also applies to late registrations.

 

How can I request special accommodations for the event?

If you require special accommodations, please indicate them in the registration form.

 

The registration for the Summer Institute I wanted to attend is closed. Can I attend others?

Yes, you can attend other Summer Institutes if spots are still available (Note: some courses require a pre-requisite). Please check the website for other course offerings.

 

Who can I contact if I still have other questions or concerns?

If you have any other questions, want to connect with us, or need further assistance, feel free to reach out to our team at qtel@wested.org. We will be available Monday through Friday from 8:00 a.m. – 5:00 p.m. PST.

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